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	<title>ProcurementAlert.com &#187; e-mail</title>
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	<link>http://www.procurementalert.com</link>
	<description>Strong partnerships forge strong companies</description>
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		<title>Clever cure for embarrassing e-mails</title>
		<link>http://www.procurementalert.com/clever-cure-for-embarrassing-e-mails/</link>
		<comments>http://www.procurementalert.com/clever-cure-for-embarrassing-e-mails/#comments</comments>
		<pubDate>Wed, 15 Oct 2008 22:00:49 +0000</pubDate>
		<dc:creator>Charlie Walker</dc:creator>
				<category><![CDATA[In this week's e-Newsletter]]></category>
		<category><![CDATA[Latest News & Views]]></category>
		<category><![CDATA[e-mail]]></category>
		<category><![CDATA[Mail Goggles]]></category>

		<guid isPermaLink="false">http://www.procurementalert.com/?p=206</guid>
		<description><![CDATA[Virtually everyone has written and sent an e-mail at some point in time that they later regretted. For some people, it&#8217;s happened after being out with friends and maybe having one too many. In prehistoric days, you&#8217;d pick up the phone and start calling old friends. Why weren&#8217;t they happy to hear from you at [...]]]></description>
			<content:encoded><![CDATA[<p>Virtually everyone has written and sent an e-mail at some point in time that they later regretted. <span id="more-206"></span>For some people, it&#8217;s happened after being out with friends and maybe having one too many.</p>
<p>In prehistoric days, you&#8217;d pick up the phone and start calling old friends. Why weren&#8217;t they happy to hear from you at 2 in the morning? That still didn&#8217;t stop folks from doing it.</p>
<p>But now, through the wonders of modern technology, you can share your random thoughts with your friends without waking them up &#8212; thanks to e-mail.</p>
<p>But like buyer&#8217;s remorse, that e-mail that sounded great at 2 a.m. takes on a different meaning in the light of day. In retrospect, folks realize, it probably would&#8217;ve been more prudent to refrain from hitting the send key.</p>
<p>That&#8217;s the motivation behind &#8220;Mail Goggles.&#8221;</p>
<p>G-Mail users can police themselves by building barriers &#8212; checkpoints &#8212; before shipping that questionable e-mail.</p>
<p>You choose your own &#8220;witching hour(s)&#8221; and Mail Goggles will make it more difficult for you to send messages during that time.</p>
<p>The program stops and asks a series of math questions before it&#8217;ll unleash your e-mail. You can adjust the degree of math difficulty, too.</p>
<p>If you flunk the math quiz, the program tells you, &#8220;Water and bed for you. Or try again.&#8221;</p>
<p>If you want to give it a spin, you&#8217;ll need to sign up for (free) Gmail. Then, go to the Labs tab under Settings, and you&#8217;ll be able to turn it on.</p>
<p> </p>
<p> </p>
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		</item>
		<item>
		<title>Why funny isn&#8217;t always funny</title>
		<link>http://www.procurementalert.com/why-funny-isnt-always-funny/</link>
		<comments>http://www.procurementalert.com/why-funny-isnt-always-funny/#comments</comments>
		<pubDate>Thu, 02 Oct 2008 13:35:57 +0000</pubDate>
		<dc:creator>Charlie Walker</dc:creator>
				<category><![CDATA[In this week's e-Newsletter]]></category>
		<category><![CDATA[Latest News & Views]]></category>
		<category><![CDATA[Procurement trends]]></category>
		<category><![CDATA[communication]]></category>
		<category><![CDATA[customer]]></category>
		<category><![CDATA[e-mail]]></category>
		<category><![CDATA[vendor]]></category>

		<guid isPermaLink="false">http://www.procurementalert.com/?p=195</guid>
		<description><![CDATA[Pause for a moment before you hit Send for the &#8220;humorous&#8221; e-mail you&#8217;re passing along to a vendor, customer or even co-worker. Why? It might not be so funny after all. One e-mail sender&#8217;s idea of &#8220;funny&#8221; might sound like caustic sarcasm to the recipient, it turns out. That&#8217;s because e-mail readers are likely to [...]]]></description>
			<content:encoded><![CDATA[<p>Pause for a moment before you hit <em>Send</em> for the &#8220;humorous&#8221; e-mail you&#8217;re passing along <span id="more-195"></span>to a vendor, customer or even co-worker.</p>
<p>Why? It might not be so funny after all.</p>
<p>One e-mail sender&#8217;s idea of &#8220;funny&#8221; might sound like caustic sarcasm to the recipient, it turns out. That&#8217;s because e-mail readers are likely to misunderstand the tone of a message up to half of the time, research reveals.</p>
<p>So pause before you press <em>Send</em>.</p>
<p>Why is this a problem with e-mail?</p>
<p>According to Psychology Today, e-mail removes the opportunity for humans to &#8220;read&#8221; each other&#8217;s facial expressions and body language. Non-verbal communication makes up between 65% and 93% of human interaction (depends who you ask).</p>
<p>Also, it&#8217;s difficult to realize when you&#8217;re writing an e-mail that what you&#8217;re saying might sound significantly different to the recipient.</p>
<p>Solution: Re-read the e-mail. If you can, read it aloud to see how it sounds. Walk away, come back in a few minutes and read it again. Put yourself in the recipient&#8217;s place. How would you react if this e-mail showed up in your inbox?</p>
<p> </p>
]]></content:encoded>
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		<item>
		<title>No-strings service will help cover your tracks</title>
		<link>http://www.procurementalert.com/no-strings-service-will-help-cover-your-tracks/</link>
		<comments>http://www.procurementalert.com/no-strings-service-will-help-cover-your-tracks/#comments</comments>
		<pubDate>Mon, 18 Aug 2008 10:00:11 +0000</pubDate>
		<dc:creator>Charlie Walker</dc:creator>
				<category><![CDATA[In this week's e-Newsletter]]></category>
		<category><![CDATA[Latest News & Views]]></category>
		<category><![CDATA[Procurement fraud]]></category>
		<category><![CDATA[Procurement trends]]></category>
		<category><![CDATA[Purchasing decisions]]></category>
		<category><![CDATA[e-mail]]></category>
		<category><![CDATA[procurement]]></category>
		<category><![CDATA[purchasing]]></category>

		<guid isPermaLink="false">http://www.procurementalert.com/?p=156</guid>
		<description><![CDATA[You cover a lot of ground in pursuit of product and best opportunities, much of it on the Internet. But there are always sites that want you to sign up with your e-mail &#8212; &#8220;for free&#8221; &#8212; before you can obtain the information. You know what happens next: You get added to an e-mail distribution list [...]]]></description>
			<content:encoded><![CDATA[<p>You cover a lot of ground in pursuit of product and best opportunities, much of it on the Internet. <span id="more-156"></span>But there are always sites that want you to sign up with your e-mail &#8212; &#8220;for free&#8221; &#8212; before you can obtain the information. You know what happens next: You get added to an e-mail distribution list and unwanted messages start popping up in your Inbox two or three times a week.</p>
<p>Worse yet, some of these sites will &#8220;share&#8221; your information with interested industry parties &#8212; which means more junk in your Inbox.</p>
<p>Good news: There&#8217;s a mail proxy service that&#8217;ll spare you these problems.</p>
<p>Akapost.com is a free service that can make outgoing e-mails untraceable, yet still direct responding e-mails back to your original e-mail address.</p>
<p>By establishing an Internet &#8220;alter ego,&#8221; you&#8217;ll help protect your real e-mail address from landing in unwanted places.</p>
<p>How it works, in a nutshell:</p>
<ul>
<li>type in your outgoing e-mail target &#8212; then add &#8220;akapost.com&#8221; to the address</li>
<li>that message will be captured by akapost; your real e-mail adress will be removed and the pseudonym you&#8217;ve selected will be substituted &#8212; with &#8220;akapost.&#8221; as the originating address</li>
<li>if that recipient wants to respond, they hit &#8220;reply&#8221; and send the message; akapost snags it and substitutes your real e-mail address for the pseudonym.</li>
</ul>
<p> </p>
<p> </p>
<p> </p>
]]></content:encoded>
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		</item>
		<item>
		<title>Help! I&#8217;m drowning in information</title>
		<link>http://www.procurementalert.com/help-im-drowning-in-information/</link>
		<comments>http://www.procurementalert.com/help-im-drowning-in-information/#comments</comments>
		<pubDate>Tue, 22 Jul 2008 13:39:50 +0000</pubDate>
		<dc:creator>Charlie Walker</dc:creator>
				<category><![CDATA[In this week's e-Newsletter]]></category>
		<category><![CDATA[Latest News & Views]]></category>
		<category><![CDATA[Procurement trends]]></category>
		<category><![CDATA[e-mail]]></category>
		<category><![CDATA[procurement]]></category>
		<category><![CDATA[purchasing]]></category>

		<guid isPermaLink="false">http://www.procurementalert.com/?p=134</guid>
		<description><![CDATA[Want to know why you really feel stressed? How about: keeping up with an average of 156 e-mails a day switching tasks every three minutes spending one-quarter of your day handling interruptions and recovering from them, and being told everything is a high priority. Sounds like the formula for putting Purchasing and Procurement pros in full [...]]]></description>
			<content:encoded><![CDATA[<p>Want to know why you <strong>really</strong> feel stressed? <span id="more-134"></span>How about:</p>
<ul>
<li>keeping up with an average of 156 e-mails a day</li>
<li>switching tasks every three minutes</li>
<li>spending one-quarter of your day handling interruptions and recovering from them, and</li>
<li>being told everything is a <strong>high priority</strong>.</li>
</ul>
<p>Sounds like the formula for putting Purchasing and Procurement pros in full overload mode.</p>
<p>There isn&#8217;t a lot you can do to slow the tide of e-mails or stop interruptions in their tracks. Still, some companies have come up with solutions.</p>
<p>One example: At IBM, the company started &#8220;ThinkFridays,&#8221; a one-day-a-week moratorium on meetings, calls and e-mails.</p>
<p>Of course, not all of us are so fortunate. But there are some slight tweaks you can make on your end of the problem that can ease your stress level immensely</p>
<ul>
<li>Deal with e-mail right away with &#8220;one touch&#8221; &#8212; read it, delete it, file it or act on it</li>
<li>From the same school of thought, experts recommend keeping e-mail in-boxes clean. It frees you to think about higher-value activities</li>
<li>Come up with five key goals for each week, and list them somewhere you&#8217;ll see them often, and</li>
<li>Rely more on instant messaging for &#8220;quick hit&#8221; communications.</li>
</ul>
<p>There&#8217;s hope on the horizon: Some of the heavy hitters in the communication industry are trying to create ways to cut back on &#8220;information pollution.&#8221; But until that happens, you&#8217;re on your own to find fresh air.</p>
<p> </p>
<p> </p>
<p> </p>
<p> </p>
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